Meetings and scheduling
Booking, calendars and meeting notes.
What AI meeting and scheduling tools do
These tools cover the time side of running a business: letting clients book appointments, planning your day around your tasks, and recording meetings so notes and action items write themselves. Together they can remove most of the back-and-forth emails and note-taking from your week.
Calendly gives clients a booking link. Motion and Reclaim plan your calendar around tasks, habits and meetings. Fathom, Fireflies and Otter join calls to record, transcribe and summarize them, and all three list free plans.
How to choose
For booking, start with a simple booking link. For notes, try the free plan of Fathom if you're solo, Fireflies if notes need to flow into a CRM, or Otter if you mainly want clean transcripts. Choose an AI planner only if you actually want software to arrange your day; it's overkill if you just need a booking link.
Watch out for
Recording laws vary by state and country, so tell people a notetaker is on the call and get consent. Review AI summaries before you send them to clients.
Jobs in this category
Tools
Calendly
Booking links for appointments and meetings, with an AI notetaker add-on.
Fathom
Free AI meeting recorder with instant summaries and action items.
Fireflies.ai
AI notetaker that joins calls, transcribes and summarizes, with many integrations.
Motion
AI planner that builds your daily schedule from tasks and projects.
Otter.ai
Records, transcribes and summarizes meetings.
Reclaim.ai
AI calendar that schedules tasks, habits and meetings around your priorities.